Admin and Finance Officer (AFO)

Position: Admin and Finance Officer (AFO)
Duration: 12 months (with potential extension based on program needs)
Location: Head Office, Birgunj
Grade: C3 Min
Reports to: Program Coordinator

Job Summary:

The Admin and Finance Officer (AFO) is responsible for ensuring robust administrative and financial management to support the effective implementation of the program. The AFO will manage all financial transactions, budget monitoring and reporting, ensuring strict compliance with funding guidelines.

In addition, the AFO will oversee key administrative tasks, including record-keeping, procurement and logistics support, to ensure the smooth operation of program activities.

Key Responsibilities:

Financial Management:

• Handle all financial transactions, including payments, receipts and reconciliations, ensuring accuracy and compliance with organizational and donor guidelines
• Prepare and maintain accurate financial records, including ledgers, invoices and receipts, in line with standard accounting practices
• Monitor and manage project budgets, ensuring expenditures are within approved limits and aligned with program objectives

Budget Monitoring and Reporting:

• Prepare and submit timely financial reports to the Program Coordinator, funding agency and other relevant stakeholders as required
• Conduct regular financial analysis and provide forecasts to assist in decision-making and program planning
• Ensure compliance with all financial reporting requirements as outlined by the funding agency and organizational policies

Administrative Management:

• Oversee administrative functions, including maintaining records, files and documentation related to program activities
• Manage procurement processes, including sourcing suppliers, obtaining quotations and ensuring value-for-money purchasing
• Coordinate logistics support for program activities, including arranging travel, accommodation and event management

Compliance and Auditing:

• Ensure adherence to all financial and administrative policies, procedures and donor guidelines
• Facilitate internal and external audits by providing all necessary financial documents, explanations and support

Coordination and Communication:

• Communicate regularly with the funding agency and other external stakeholders regarding financial matters, reporting and compliance
• Work closely with the Program Coordinator and Municipality Coordinators to ensure seamless integration of financial and administrative functions into program activities

Support to Program Implementation:

• Provide logistical and administrative support to the team for smooth program implementation, including organizing meetings, workshops and other events
• Assist in developing financial aspects of project proposals, plans and budgets as needed

Qualifications:

• Bachelor’s degree in Finance, Accounting, Business Administration, or a related field. A Master’s degree or relevant professional certification (e.g., CPA, ACCA) is preferred
• At least 3–5 years of experience in financial and administrative management, preferably in the development or non-profit sector
• Strong knowledge of financial management principles, budgeting and accounting practices
• Excellent proficiency in accounting software (e.g., Vision, Accman, etc.) and Microsoft Office Suite
• Familiarity with donor-funded projects and understanding of donor compliance requirements

Skills and Competencies:

• Strong organizational and multitasking skills with attention to detail
• Effective communication and interpersonal skills
• Ability to work under pressure and meet deadlines
• High level of integrity, accountability and professionalism
• Demonstrated problem-solving and analytical abilities

Sano Paila is an equal-opportunity employer committed to diversity and inclusion in the workplace. It embraces diversity, gender equality and inclusion in all programs. This commitment extends to our staff, board and general assembly, ensuring a rich tapestry of voices and experiences that guide our work.

Interested candidates are required to send their CV/Resume along with a cover letter by May 7th of the announcement to [email protected].

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